Career Advice

The Right Way to End a Zoom Meeting 

By: Erin Davis
Nov 7, 2020 • 6 min read

The Right Way to End a Zoom Meeting 

With every interview, call, and meeting now held online, it can be difficult to wrap up your online talk. Virtual communication lacks many social cues that are clear in person, making some interactions tricky or awkward. The lag of slow internet in Zoom calls can be uncomfortable and lead to people talking over each other or not knowing when to end the call. However, Zoom is also built with resources to attempt to make up for this lack of social cues. Some of these different features can relieve some of the awkwardness or impolite aspects of an online meeting or discussion. Organizing the meeting ahead of time in an effective way to incorporate these features can help to make these meetings go smoothly.

end a zoom meeting

Wrapping up online discussion 

Every meeting should be planned out ahead of time. It is common to outline the necessary tasks, discussion points, questions, and issues of a meeting. A brief outline or visual being shown at the beginning of a meeting can help all meeting attendees understand what will be covered in the meeting. Setting expectations will allow the meeting to go smoothly, and attendees will know when the topic is transitioning. This will also allow people to keep track of when the “to-do list” is coming to an end. As people expect the meeting to end, it will help the host avoid rude or abrupt endings.

Use language

Towards the end of this discussion, the host can also use language to signal the meeting’s conclusion. Wrapping up the online discussion can be fairly simple and include asking if anyone has additional questions, if there is anything else to go over, or if anything else is needed in general. Following that, you can review assignments that were given out or outline the meeting’s key points. This will signal that everything has been covered and remind people of the key takeaways of the meeting.

end a zoom meeting

Utilize the chatbox

Next, it can be helpful to utilize the chatbox. This feature can be underrated in many senses because it is not always the first thought to use the chatbox when you can speak up. However, if the meeting is larger or someone else is presenting, it can help use the chatbox. Adding a note in the chatbox that time is almost up, or asking any final questions, can help others be aware that the meeting is almost ending, without interrupting anyone speaking. This feature is silent and will alert people with a small red notification number near the chatbox. 

Remind attendees

Not everyone is comfortable speaking up during a meeting, so the chatbox can also help include those who may not ask their final questions. It can also be used to private message people, which can help conclude a meeting. If someone has run over in the presenting time, this subtle reminder can be a polite way to remind the presenter of the time constraint without interrupting them in front of the entire group of people.

end a zoom meeting

Set an end time in the invite

When setting up a Zoom meeting, there are multiple ways to do so. One way is to use your personal meeting number and simply sending that number to those who need access. However, in a professional setting, this is not the best method. By scheduling the meeting in Zoom, you can set a specific start and end time. This will allow people to properly schedule the meeting time into their calendars and know what to expect. Planning this out is a polite way to give people a time frame and provide a meeting schedule. People will know when to expect the meeting to wrap up and add their last thoughts or questions before the meeting concludes.

Assign a host

Zoom also offers a feature where you can assign a host to lead the meeting. They will be in charge of starting the meeting, letting people into the meeting, and ending it. Using this feature can give some structure to the leadership of the meeting. Instead of having a normal presenter or a person at the head of a table, the host will take on this leadership position. Giving this power to one person also allows the meeting’s flow to be more organized and take on a professional tone. They will then be in charge of ending the meeting, allowing everyone to ask their final questions to the host. This person can ask for final questions and thoughts, recap the meeting, and then end it. When the host ends the meeting, it also ends the meeting for everyone. This ensures that there are not many people who are still in the meeting after it ends.

end a zoom meeting

Offer to continue the conversation later

Finally, if people have many questions, and the meeting is coming to a close, you can continue the conversation later. This is specifically the best alternative if one person has many questions. The remainder of the people are stuck on the call. This can be about a specific issue or a side project, but there is no need to keep the call going if it is not key information to the meeting. There is no reason to extend the call for one person, and it is impolite to do so. By asking the person to reach out and schedule another time to talk, it will be a better use of time and more considerate to those around you. Continuing the conversation later will also allow the other person to have clear communication one on one and have their needs addressed and understood.

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