Interview Tips

The Art of The Thank You Email

By: Mariah Rogers
Apr 27, 2020 • 2 min read

The Art of The Thank You Email

Reaching out to your interviewer to thank them for their time and express your continued interest in the position is always a great way to follow up on a job application. While it is essential to keep this email brief and professional, you should also strive to personalize it as much as possible. This way, your employer will get the impression that you indeed took the time to thoroughly examine how the meeting went and that you feel as though you are a good fit for the job. Here is how to master the art of the perfect thank you email.

Be Timely

Timeliness in this situation is critical! You want the employer to be able to associate your thank you email to your interview. If you send a follow up many days later, your note may not be as impactful. A good rule is to email your interviewer an hour or two after you arrive home from the interview, or at the end of the day. If the interview was held in a more formal setting, a handwritten note could also be useful. Check out these professional and quality thank you cards here.

Thank You on wooden blocks

Be Specific in Your Thank You

Chances are, you were not the only applicant being interviewed that day. For your employer to associate your thank you note to your meeting, it is important to give specific details in your email. This can be a personal story you shared, an interesting fact about the job mentioned by the employer, or anything that helped make your interview stand out. This will jog your interviewer’s memory and leave a lasting impression. Which is always a good thing! Being specific will help you stand out.

Also, make sure to include the name of the location you applied to, and your interviewer’s name! If you are wondering how to add in some specifics, see the example below:

Say you apply for a job at an Italian food restaurant:

“I enjoyed speaking with you about our shared passion for Italian food and hearing about your family’s cultural traditions.”

Edit, Edit, Edit!

Any spelling or grammar mistakes in your email can hurt your candidacy. Don’t let these mistakes trip you up. Especially since you submitted a stellar resume and cover letter! Keep your thank you note short and sweet. Approximately two paragraphs should be sufficient. Use your resources! Have a roommate or peer read through your work, use Grammarly to help you edit, and read your email out loud before hitting send.

man writing on paper

Express Gratitude

It is a thank you email, after all, so express your appreciation for the opportunity to interview with the employer. Keep it genuine and polite, you don’t need to dive into too much detail here. You should aim to say “thank you” at the beginning and end of the email. It is the perfect way to start and end your note! Here are a few different ways to say “thank you” without sounding too repetitive:

  • “I greatly appreciate you taking the time to interview me for this position, I left feeling very informed and inspired about the position!”
  • “Thank you so much for our interview today. It was great to finally meet you and be considered for this opportunity”.
  • “I am so grateful for this opportunity, and I look forward to hearing from you when you make the final decision.”

Finish Your Thank You Strong

It is important when signing off on your thank you email, you end it professionally. Finish strong! This is not an email to your best friend or mother. Some examples of do’s and don’ts are listed below:

DO: Thank You, Best Regards

DON’T: Thanks, No Signature 


Good evening Mr. Ross,

Thank you for taking the time to interview with me today. I loved learning more about the position and enjoyed our conversation about La Tavola. Thanks for sharing your personal journey about how you got to where you are, I felt inspired by it.

I am looking forward to continuing our conversation in the future. If you have any questions, please let me know.

Thanks again,



Have you used any of these tips when writing your thank you emails? Let us know!


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