Interview Tips

How To Write a Thank-You Email

By: Mariah Rogers
Aug 23, 2020 • 10 min read

How To Write a Thank-You Email

After completing your interview as the final step in your application process, it is custom to follow up with a thank-you note. This can be done in many ways, and it is oftentimes recommended to send a handwritten thank you card after your interview. However, in times like these, email is much more convenient and will likely get the point across just as effectively. Sometimes, it can be tough to put a solid thank-you email together that exhibits details from your interview experience. Here is how to make your follow up email memorable and well-thought-out. Who knows, this could be the ticket to landing your dream job!

thank-you email

Be Timely

Due to the fact that you are sending an email and not a handwritten note that is delivered by mail, you should make an effort to ensure that you send your thank-you email the same day as your interview. You don’t need to feel pressure to send it the minute you get in your car after the meeting, but by the end of the workday should be appropriate. Not only will this show that you are a timely and efficient candidate, but it also communicates that you are particularly interested in the position and care enough to send a prompt email thanking the interviewer for their time. A well thought out email can speak volumes for your character and candidacy, acting as a strong aid to your already polished application.

Be Specific

It’s no secret that you are likely not the only candidate who will be sending a thank-you email to follow up on their interview. Many other applicants will do the same to ensure their names stay in the running for the position, so it is vital that your thank-you note stands out. You don’t need to write a bold letter with research-level wording and a strong claim. Instead, ensure that your note is specific to you as a candidate and is unique to your interview. This will show the employer that you are detail-oriented and were truly present during the interview. Showing that you are engaged in the conversations, questions, and stories communicated during your interview will help boost your chances of being chosen for the position.

Share Examples

In order to be specific in your thank-you note, it is important to share examples from your experience. This is a concrete way to show that you were following the employer throughout the interview and that you were able to resonate with what they were saying. This will impress your interviewer even more if you are able to recollect a small fact or personal story that they shared. Adding examples will not only make your letter more unique, but it will allow the employer to think back on the experience themselves. Try not to share generic interview examples such as “It was so great to meet with you today and be able to see the office in person”. Instead, you might say “It was such a pleasure to be able to meet with you today and take a tour of the office. I enjoyed our conversation about the newly renovated research areas. I was also thrilled by your excitement about the growth of the company.”

See what I did there? I shared a specific, concrete example that will allow the interviewer to visualize and think back on the interview, even after it happened. This is a great technique to use if you want your thank-you letter to stand out amongst the crowd!

Use a Professional Email Address

When sending your follow up thank-you email, it is necessary to send the letter from a professional email address. This helps to promote your credibility and allows the employer to trust your professionalism. Using a professional email address helps to present an overall polished appearance. Try to send your email from a .edu or other recognizable/credible domain. Avoid using older emails that are from your high school years, or that have been outdated. This can add confusion, which you should always try to avoid!

thank-you email

Subject Line

Creating a clear subject line to accompany your email is also a great way to add professionalism and credibility to your letter. Sometimes, coming up with a subject line can be the hardest part of crafting your thank-you note! Keep it clear and concise. Remember, this is the first thing that your potential employer will see prior to even opening your email. Here are some examples you can use!

  • “Following-up”
  • “Thank You For Your Time”
  • “Thank You For The Interview Opportunity”
  • “Next steps”

All the subject line needs to accomplish is the ability to alert the employer of the contents of the email. They will likely be expecting a thank-you in some way, shape, or form. So, make it easy for them to identify the purpose of your message.

Conclusion

Building a strong conclusion to your thank-you email is almost more important than the contents of the email itself. You always want to end your follow up emails after an interview with a call to action. Ask a question that requires a response from your interviewer to keep the conversation going. Or, reiterate your continued interest in the position. Whatever you express, make sure it communicates your sincere intention to work for the company. Here are some examples for you to explore!

  • “Please let me know what the next steps are in this process, I look forward to hearing from you”!
  • “If there is any other information you require to aid the decision-making process, please do not hesitate to reach out to me”.
  • “Thank you again for taking the time to interview me. I feel as though my interests and skills align perfectly with this role, and I will gladly accept the position if it is offered”.

Now, get typing!

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