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How to Send The Perfect Follow-up Email After Your Interview

By: Caroline Forrest
Feb 11, 2021 • 5 min read

Crafting the perfect follow-up email after your interview doesn’t need to be stressful!

You’ve made it past the interview, and now you have to play the waiting game. No one likes to wait to hear back from potential employers, but it’s a necessary part of the interview and job search process. However, there are some ways that you can cut down on your wait time by sending the perfect follow up email after your interview! We’ll walk you through the steps to creating and sending out a follow-up email post-interview in just a few easy steps.

Email Follow-Up Basics:

There are just a few steps to creating the best follow-up email after your interview, and they are as follows:

  1. Wait two weeks after your interview before sending a follow-up email.
  2. Make sure your email is going to the right person!
  3. Draft a quick note (we’ll outline this below).
  4. Double-check your spelling and grammar.
  5. Send off that email!

Drafting Your Email

Your follow-up email to the interviewer or employer after your interview should be short and sweet. It doesn’t need to contain any detailed information – a simple nudge will do the trick! You want to remind the interviewer that you are waiting to hear back from them and are still interested in the position. You shouldn’t worry too much about annoying the employer. Their job is to hire someone for the position, and they want to make sure they hire the best possible candidate. Your job is to make sure you are the best candidate!

There should be three parts to your follow-up email. The salutation, a brief reminder about following up with you, and a thank you! The greeting should address the interviewer (or interviewers) specifically. This will help you get the attention of the person you are emailing. The thank-you should contain just a brief message about how thankful you are for the interview, the time it took the employer to complete the interview, etc.

Now for the bulk of the email! This is your chance to get your message across. Again, it should be straightforward. Your email should include a reminder for the employer to send you a status update on your application and a chance to ask any additional questions they might have. You can achieve this in three simple steps.

  1. Indicate the purpose of your email (follow-up!)
  2. Mention a key part of your interview that you think is memorable.
  3. Let them know what you are looking for specifically – a timeline for getting back to you or making their final decision.

follow up email

Here are some simple examples of follow-up emails:

Good afternoon Mr. Smith,

I am following up with you regarding our interview from January 15th for the Customer Service Associate position. I really enjoyed our conversation about working at H&M, it is great that we have a shared experience! I’m hoping you can let me know when the company will be making their final decision on hiring for this position. I’m happy to provide any additional information if necessary, such as references.

Thank you again for taking the time to interview with me!

Best,

Samantha


Hello Ms. Rodriguez,

Thank you so much for interviewing with me on February 1st for the Assistant Manager position. I loved talking with you about your experiences working in retail. I’m looking forward to hearing back from you – do you have an idea of when I can expect a follow-up from my interview? I’m happy to answer any additional questions if necessary.

Thank you again,

Eric


Good morning Dr. Cameron,

I am following up to inquire about the status of my application for Research Assistant at BioGen. I thorougly enjoyed our interview, especially sharing my recent experiences with you and finding we have some former colleagues in common! Do you know when I might hear back about my application? I’m very excited to have the opportunity to work at BioGen.

Thank you so much,

Leslie

Some Key Tips:

  • Include the date of your interview so they can look back on any notes they might have.
  • Be sure to include the position that you applied for!
  • Indicate that you are open to sending over more information, such as work samples, additional references, or answering other questions.
  • If you want to add some more bulk to your follow-up email, you can also include something about how excited you are to work for the company. Sometimes this can come across as presumptuous, so be careful with this part!

You’ve got this! Now you are ready to send out the perfect follow-up email after your interview. You can find more tips on our blog, and follow us on social media (@jobgetapp) for daily content and giveaways!

More to Read:

Video Interview from Home

How To Handle Employees Who Don’t Get Along

Following Up On a Job Application

 

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