Workplace

Best Ergonomic Tools for Your Office

By: Thelma Collado
Sep 2, 2021 • 5 min read

Here Are The Best Ergonomic Tools for Your Office

Ergonomics considers how people and tools interact and work off of that knowledge to create new designs that are more comfortable and efficient for people. This plays an important factor in productivity, as it has been shown that there is a connection between personal comfort and productivity; the more comfortable the workplace, the more productive the worker is going to become. Not only that, but the right ergonomic tools in your office can prevent RSI (repetitive stress injuries) from occurring.

RSIs usually occur from unnecessary stress or strain formed on a specific area of your body; one common example is the poor posture and support given by your chair while you sit for several hours at a time can cause your back to hurt. In order to avoid common workplace injuries, such as eye strain, carpal tunnel syndrome, back pain, muscle strain, and much more, ergonomic items are being used more often in order to alleviate and prevent these injuries from occurring.

The right ergonomic tools for you depend on you, as every person has their own set of needs that they must take into consideration when picking out the right items for their office.

ergonomic office

Chairs

When picking out the right chair for your office, there are many factors you need to consider before choosing, such as:

  • Can it be adjusted? What about the armrests?
  • Can the seat height be adjusted from 15 to 22 inches?
  • Is the seat width between 17 to 20 inches?
  • Is the seat depth right?
  • Does it provide lumbar support?
  • Is the backrest 12 to 19 inches wide?
  • Is the material comfortable and breathable?
  • Does it allow me to move easily?
  • Does it have a good warranty?
  • Is it at a good price?

If the chair you have in mind checks off all these questions, then you’re looking at a good ergonomic office chair! All these specifications make sure that the chair is comfortable and able to properly support your body, so you can withstand sitting down for long periods of time without worrying about any aches or strains.

Monitors

While there are monitors that are created to be ergonomic, meaning that they have many adjustable components in order to help you have a more comfortable experience, there are already several changes that you can implement into your current device to make it ergonomic without having to spend money on new equipment.

Tips on making your computer monitor ergonomic:

  • The height should be adjusted so that the top of the screen should be at your eye level or slightly below it.
  • Make sure it is placed in a location where it doesn’t receive any glare or bright lighting, or else you will have to strain your eyes to look at the screen.
  • Make sure the monitor is placed right in front of you so you can see it clearly without twisting or bending your neck too much.
  • The monitor should be at an arm’s length away from your eyes; it should be further the larger the screen is.
  • Make sure that you can see everything on your screen clearly; adjust the character size if necessary.

Lighting

You might be surprised at how important lighting is, especially in an office setting; these adjustments can greatly affect you in the long run, no matter how minimal they may seem at the beginning. When handling the light, you receive or need, make sure to consider these elements beforehand:

Brightness vs. Dimness

The lighting that you are receiving shouldn’t be too bright or too dim. You want to be able to see what’s on your screen without any strain or difficulty! Both of these extremes can make it difficult for you to see what is on your screen, so make sure that your lighting is balanced enough to not cause such an issue.

ergonomic office

Types of Lighting

It’s important to consider the type of lighting you need: direct, indirect, semidirect, or semidirect. These lightings depend on your workspace, so it’s important to do further research and see which one is most convenient and comfortable.

Light Color

Yellow light has been proven to be the easiest on the eyes. So, if your office doesn’t currently have any, consider switching to those that emit yellow light.

Natural Lighting

It is crucial to get natural light while working. However, make sure that you’re not too close! Or else you can receive unnecessary lighting, which can make it difficult to see your screen. If you cannot move from that position, then getting some blinds or curtains can help adjust the light you receive.

Proper Adjustments

Make sure that you are adjusting your lighting throughout the day. Whether it be from your monitor, your window, or any other light sources you might have in your office.

Keyboard and Keyboard Tray

One common issue with keyboards is that the common mechanical ones aren’t designed with our body’s comfort in mind. This means that many people strain their wrists and run the risk of suffering carpal tunnel. This is due to the hours spent typing and placing their hands in an unnatural position. One way this can be assisted is through the inclusion of ergonomic office keyboards. These are designed to help reduce any strains you may be putting on your hands, wrists, and forearms.

Another useful design that can be added to your workspace is an adjustable keyboard tray. One prevalent issue is that people find the fixed height of their desks to be uncomfortable to work with. However, this item allows you to adjust the position of your keyboard so you can work comfortably from your desk.

Purchasing a Keyboard Tray

When picking out a keyboard tray, make sure to consider how it will be mounted.  This plays a large part in setting up the item. The tray should be compatible with your desk, meaning that it can be attached without any problem. You should also know if it can be placed with screws or if it needs an adhesive to keep it in place. Measuring the space that your desk provides beforehand is very important. You want to make sure that the tray can be placed easily, so the space shouldn’t be too small for it to fit.

Whether you choose to get an ergonomic keyboard, a tray, or both, make sure to do your research beforehand, so the one you get works best for you.

Standing Desk Converter

It’s not healthy to be sitting for hours on end. If you work in an office, this can be difficult to avoid. However, with a standing desk converter, you are provided with the option to adjust your desk so you can still get work done while taking a break from sitting. This simple change can help improve your circulation. Thus, lowering the risk of back pain, heart disease, and other chronic health problems. Just make sure to keep these factors in mind when choosing a desk converter.

ergonomic office

Height Range

The height range is a deciding factor when picking out a converter. The desk can’t be too short while you’re standing or too tall while you’re sitting. Your monitor and the keyboard also need to be in a comfortable position that you can reach, no matter what position you choose. If the height isn’t right, then you can’t work at your desk comfortably.

Ease of Use and Stability

The desk’s ease of use is a definitive element when finding the right one for you. It must be easy to use and shouldn’t be difficult to set up. The stability of your desk is also essential, especially in the long run! You don’t want to have a desk that wobbles every time you use it. You need to make sure that if you choose a desk converter, it is stable and built to last.

Weight Capacity and Space

A computer monitor weighs, as well as a keyboard, a mouse, and any other items you place on your desk. Make sure that the desk converter you choose can withstand the weight and has the proper space to fit in everything that you need to have nearby at all times. Usually, items have this information readily available to the public. If not, feel free to ask the seller or the company.

Footrest – Ergonomic Office Tools 

A footrest may not appear to be very essential in an office setting. But, they have been proven to be very effective in providing comfort, reducing strain, and improving one’s circulation as well as posture. If you tend to have a lot of stiffness, leg pain, or problems with your blood flow, a footrest can help alleviate these issues.

A footrest helps you shift your weight in a manner that is healthier for your body and encourages you to move your feet while you’re seated. If you work in an office, you’re familiar with the stiffness that can overtake you from staying so still for hours at a time; a footrest can help combat that!

MacBook Air beside gold-colored study lamp and spiral books

Document Holder

While you will have a certain amount of computer work to do while you work in an office, you will also be handling, reviewing, and correcting many different documents throughout the day. These documents will either be placed to the side of your computer. Or, under your keyboard or within your keyboard tray. This type of placing isn’t helpful for your neck and upper back since you have to either crane your neck to the side or below and hold that position for a while. This can create an unnecessary amount of strain on those muscles.

However, a document holder can help prevent those problems! The holder is set at an angle with an adjustable height and stands either in front of or between your monitor. With this item, you can place your documents right in front of you while not interfering with your work at the computer. No more having to strain your neck since everything is right in front of you!

While there are many more ergonomic office tools that are at your disposal, it’s all about finding the best fit for you!

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